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2025 APPLICATION FORM FOR RETURNING MEMBERS / ARTISTS IN OUR MIDST

WEST OF MAIN ART WALK

Presented by Artists in Our Midst

May 31 & June 1, 2025
11am - 5pm

This application is for those returning artists who can exhibit in their studio or house, located within the West of Main Art Walk boundaries: West of Main Street and between False Creek and 41^st Avenue. Or in a shared studio or venue located within our boundaries.

PLEASE NOTE: If you do not have a studio, indicate on your registration form and we will work with you to place you either in another artist’s studio or in one of our larger satelites. Placement in satelites such as Kits Neighbourhood House will be assigned only to artists who make a significant volunteer commitment.

IMPORTANT REGISTRATION DETAILS

Register Early! Artists who register and complete payment before November 30, 2024 receive an early bird discount. Fees go up after November 30th. Registration closes January 31, 2025 or earlier if registration is full.

You can register now, but please await email confirmation of a spot before paying fees.

It is very important that the information provided in this application be accurate as it will be used as your artist profile on our website and in our print and online promotional material.

2025 ARTISTS AGREEMENT

BY REGISTERING HERE, I AGREE TO AND ACCEPT THE CONDITIONS BELOW

My artwork is original visual artwork that I produce and is attributed to me. Although I may use other people or services to assist me in the production of my artwork, it is not mass-produced. I understand that mass-produced work, and other non-visual artworks such as food and culinary arts are not eligible.
Each artist in your studio must register individually and pay a membership fee. If you are operating under a business name and/or collective with more than one artist, each artist must register.
I accept responsibility for visitors to my studio space and set up studio/space to provide a safe environment for public.
I understand that the Artists in Our Midst Society (AiOM) advises all West of Main Art Walk participants to secure liability insurance for their studio.
Neither the Artists in Our Midst Society nor its directors or volunteers are responsible for individual sales. It does not take any commission on artworks sold.
The Artists in Our Midst Society is not responsible for technical difficulties related to the website or any other services.
Artists in Our Midst is a volunteer run organization which relies on each participant/member to contribute (suggested minimum of 10 volunteer hours). I agree that I am able to volunteer to support the AiOM event.
I have read the “Artist Agreement” and understand the details and my responsibilities. I will indicate that I have read, understand, and agree with these conditions before I register for the West of Main Art Walk, presented by Artists in Our Midst Society.

PROMOTION OF MEMBER ANNOUNCEMENTS

The Artists in Our Midst Society provides the membership with an opportunity to promote your artistic practice to the general public who are interested in art through the AiOM’s social media: Facebook, Twitter, and Instagram.

This service is being provided by volunteer(s).

This policy is subject to change. AiOM reserves the right to decide which submissions will be posted and does not guarantee that every submission will be posted in a timely manner. AiOM will not post events that are deemed to be a conflict of interest for AiOM.

The Artists in Our Midst Society will only post announcements that promote/advance a registered artist: such as exhibitions, grants, presentations, announcements regarding awards, etc.
Each registered artist has an opportunity to post a maximum of two art-related announcements a year through the AiOM social media channels. The same announcement will be posted on all channels.
AiOM will not post announcements for fundraising of any kind, auctions, competitions (eg. vote for my art piece), and/or ongoing events.
Posting information should be sent two weeks in advance of event. AiOM will try to post within two weeks after receiving requests for posting.
Collectives and/or group shows can only post once a year. The majority of artists participating must be AiOM artists for group show announcements. There will only be one post per group event/exhibit.
To request a posting, please send the following information in one email: 1. image, 2. date(s), 3. time, 4. place, 5. opening info, 6. contact info. AiOM will not post requests that have incomplete information.

MEMBERSHIP

By registering for the West of Main Art Walk, you receive an annual membership with Artists in Our Midst.

Fees, if registered before November 30th, 2024 are:

$150 for artists showing in home studios

$200 for artists showing in an AiOM satelite

Plus a minimum of 10 volunteer hours of service for each

Are you a returning member of AIOM? *

Yes

No, this is my first year

You answered "NO". Please click the link to be taken to our NEW MEMBER application form.

Do you have a studio space to display your art during the open studio weekend on the west side?
Your studio or exhibition space must be located within our boundaries west of Main Street and between False Creek and 41st Avenue.
*

Yes, I can show in my home/studio or borrowed space

No, I have no studio. Artists needing a studio MUST find their own space if they cannot show in their home. Artists with space may share their space with others.

If you answered "YES" to the above, provide your studio or home address for public use for the West of Main Art Walk and promotional materials. If you answered "NO", write N/A: *

If you answered "YES" to having studio or home space to show in, can you share with one or more member artists who need studio space?

No	If yes, how many If yes, how many

Is your studio wheelchair accessible?

Yes

Please provide additional instructions if your home or studio is difficult to find:
Text will be included in the brochure where possible.

N/A	if yes, please provide BRIEF instructions if yes, please provide BRIEF instructions

I confirm that it is my responsibility to ensure there is adequate insurance to adequately cover the open studio event in my home, studio, or other location whether owned, rented or borrowed: *

Yes

CONTACT INFORMATION

LEGAL NAME

First Name: *

Last Name: *

Name as you would like it listed in the brochure and our website:
If different, please provide your artist's name which will appear in our promotional materials. *

Same as legal name

Different Different

Street Address: *

Address Line 2:

City: *

Province: *

British Columbia

Other, please provide details Other, please provide details

Postal code: *

Phone number: *

Email address: For us to correspond with you and facilitate contact with other AIOM members *

Email address: (Public) as you would like it on our AIOM website
*

Your website: (Public) as you would like it on our AiOM website. Please use full address ex: https://www.yourwebsite.com *

I don't have a website

Website address Website address

Social media accounts: (Please supply the full URL address of each social channel page, ex: https://xxx) Facebook, Twitter, Instagram, and LinkedIn, otherwise it won't be added to your profile.

Facebook page URL: Facebook page URL:

Instagram page URL: Instagram page URL:

Other: Other:

VOLUNTEER REQUIREMENTS

Every artist is expected to commit to a minimum of 10 volunteer hours in one or more of our committees.

Your acceptance to show in the West of Main Art Walk (WoMA) is dependent upon not only the quality of your artwork, but also your volunteer commitment to make this a successful and well attended event. Once your work has been accepted, you will be contacted by our volunteer coordinator to assign you an acceptable volunteer position. This is an all-volunteer organization and our success is dependent upon the commitment of our artist volunteers!

Please provide any relevant skills or interests you have to make the event a success.
This will help our volunteer coordinator find you a suitable position. *

I confirm I have read and agree to the volunteer requirements above and provided my skills and interests. *

Yes

ARTIST STATEMENT AND BIO

Do you have changes to your previous artist bio? *

Yes

Please provide your full updated artist bio.

Use first person, 150 words maximum.

PREPARING YOUR IMAGES FOR UPLOAD

Do you want to upload 3 NEW images for your bio and promotional use? *

Yes, I want to upload 3 new images

No, I'd like to use last year's images.

Please upload 3 images of your recent artwork.*

Images must be named per the guidelines below or we cannot guarantee they will be uploaded to your website profile.

Format: JPG
Name your files: lastnamefirstname_image#_imagetitle (all lower case)
Example: Image 1 jonesgreg_1_blueballoons.jpg
Image 2 jonesgreg_2_sleepingcat.jpg
Image 3 jonesgreg_3_dawnbreaking.jpg

File Dimensions: Minimum 1000px on the longest side.

If you're sending your images from your phone, please send as original size or they will be too small to use. 

File Size: under 5 MB*, Note, if you'd like your images to be considered for print use on the brochures and posters, files must be at least 1 MB.

*If your images are larger, you can reduce the size by using free software like Easy Thumbnails for Windows and ResizeIt for Mac.

*It is the artist's choice to watermark their own images before sending if concerned about copyright.

*If you are unable to upload images on your tablet or smartphone, please use a laptop or desktop to complete your application.

UPLOAD IMAGES

UPLOAD IMAGE 1

Name your file: lastnamefirstname_1_imagetitle (all lower case)
File Dimensions: Minimum 1000px on the longest side
Upload your file: Click 'Browse', find the file on your computer. Click 'Upload' Button.

Title of Image 1, year, size in inches (height x width), media *

UPLOAD IMAGE 2

Name your file: lastnamefirstname_2_imagetitle (all lower case)
File Dimensions: Minimum 1000px on the longest side
Upload your file: Click 'Browse', find the file on your computer. Click 'Upload' Button.

Title of Image 2, year, size in inches (height x width), media *

UPLOAD IMAGE 3

Name your file: lastnamefirstname_3_imagetitle (all lower case)
File Dimensions: Minimum 1000px on the longest side
Upload your file: Click 'Browse', find the file on your computer. Click 'Upload' Button.

Title of Image 3, year, size in inches (height x width), media *

WAIVER OF LIABILITY 2023/2024

The Artists in Our Midst Society (BC registration: S-55223) promotes and publicizes open studio tours and other events open to the general public, hosted by its members on selected dates in a given calendar year.

I will have adequate home and/or studio insurance to cover Artists in Our Midst open studio tours and other events, in my home, studio, loaned or rented space, against claims of negligence causing possible injury to persons or damages originating in the aforementioned space and surrounding property.
As a member of Artists in our Midst and the exhibitor in our events, I herewith declare that I do not hold the Artists in Our Midst Society liable either in contract or negligence for any incidents and injuries involving visitors, damage or loss of personal property, loss of property to the studio or the building in which my studio, loaned, or rented display space is located, or any attached property to the building, resulting from involvement in Artists in Our Midst events.
I will also not hold the Artists in Our Midst Society liable in contract or negligence for any personal damage, be it physical or emotional, resulting from our events.

Please indicate that you have read and agreed to this waiver by ticking this box

MEMBERSHIP CONTRACT

As a member of Artists in Our Midst Society I agree to help further its goals as stated in the Society’s Bylaws. I agree to:

pay my fees
participate (as a volunteer) on one or more committees
attend and participate in committee, informational and AGM meetings
take responsibility for any copyright or permissions that are necessary while participating in AiOM events
having only Artists in Our Midst artist members sell and promote their art at any AiOM event
agree to receive e-mails regarding present AiOM members’ exhibitions and courses
only use (and will not alter) the approved AiOM logo and promotional material for AiOM events
only use AiOM member contact lists for self promotional purposes with AIOM board approval

Please indicate that you have read and agreed to this contract by ticking this box

PAYMENT OF FEES

2025 Registration Fee

• If you have your own studio within our boundaries: Early bird pricing is $150 if registered by November 30, 2024.

• If you require placement in one of our multi-artist hubs: Early bird pricing is $200 if registered by November 30, 2024.

Please await confirmation of your spot prior to paying your fees.

HOW TO PAY

When sending membership renewal payments to AiOM, please send direct payment by e-transfer through your banking provider. This is a simple way for AiOM to manage payments and easily track them.

Each banking institution will have slightly different formats.

Here is how it goes (generally) for an e-transfer via e-mail notification.

A member enters the payment amount, the receiver’s name and email address for email notification. That payment can then be deposited directly into our AiOM Vancity Account.

Note: We have a new treasurer and our payment email has been changed. Do not send your fees to last years email.

Please send your e-transfer payments to:

Name: AiOM Treasurer

E-mail: aiomfees@gmail.com
Amount: $ _____ as designated

Note: We have autodeposit so no question or answer is required

If you are unable to make an e-transfer, please contact Krista Hass at 604-803-6456 or email her at aiomfees@gmail.com. to arrange an alternative method.

Please note that fees are non-refundable.
If the event is cancelled for unforeseeable circumstances, the full fee will be refunded to members minus a 10% administration fee. *

Please confirm you have read this.

FINAL CHECKLIST. PLEASE MAKE SURE...

Your NAME is correct and that you are being listed in the online artist listings the way you prefer. The default listing is by artist's Last Name, First Name. If you have an alternate name you would like to be listed under fill out the “Alternate Display Name” box in your Artist Profile.
Your ADDRESS is correct.
You have added IMAGES NAMED CORRECTLY and associated information.
Your selected MEDIUM/S are correct.
You have added your WEBSITE and SOCIAL MEDIA URLs, if applicable.