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2025 NEW ARTISTS APPLICATION FORM / ARTISTS IN OUR MIDST

WEST OF MAIN ART WALK

Presented by Artists in Our Midst

May 31 & June 1, 2025
11am - 5pm

 

Thank you for your interest in participating in Artists in Our Midst's West of Main ArtWalk. This application is for artists who can exhibit In their studio or house, located within the West of Main ArtWalk boundaries: West of Main Street and between False Creek and 41st Avenue. Or in a shared studio or venue located within our boundaries.

PLEASE NOTE: If you do not have a studio, indicate on this registration form and we will work with you to place you either in another artist’s studio or in one of our larger satelites. Placement in satelites such as Kits Neighbourhood House will be assigned only to artists with a significant volunteer commitment.

IMPORTANT REGISTRATION DETAILS

Register Early! Artists who register and complete payment before November 30, 2024 receive an early bird discount. Fees go up December 1, 2024. Registration closes January 31, 2025 or earlier if registration is full.
 
You can register now, but please await confirmation of a spot before paying fees.
 
It is very important that the information provided in this application be accurate as it will be used as your artist profile on our website and in our print and online promotional material.

REGISTRATION FEES

PAYMENT PROCESS DETAILS ARE AT THE BOTTOM OF THIS FORM

Your registration fee is dependent upon your studio location. 

If registering by November 30, 2024:

• If you have a studio (home or commercial) within our catchment or are showing in another artist's home studio: early bird discount fee is $150.

• If you require placement within one of our satelites, upon acceptance early bird discount fee is $200.

Prices go up December 1, 2024.

 
Please note, there are no refunds, unless the event is cancelled.  See “Payment of Fees” for further information.
 

ELIGIBILITY CRITERIA

Here you will find important information regarding eligibility to participate for 2024. Please take the time to review the details. The West of Main Art Walk focuses on artists in their own studios and homes producing unique works of art.

To be a participating artist in the West of Main Art Walk your studio must be within our boundaries (west of Main Street and between False Creek and 41st Avenue).

or

If you do not have a studio, indicate on your registration form and we will work with you to place you either in another artist’s studio or in one of our satelites, but a space is not guaranteed.

PLEASE NOTE:

  1. Your artwork must be one of a kind and created by you. Mass produced work, food manufacturers, and culinary arts are ineligible.
  2. You can only promote and sell work you have created.
  3. Each artist registers individually regardless of whether the work is a collaboration, collective, etc. If you are operating under a business name and/or collective with more than one artist, each artist must register.
  4. See "Artists Agreement" for further details and responsibilities. This must be read and agreed to before you can register for the West of Main Art Walk.

If your studio is in a residential apartment building you likely will need to obtain permission from the landlord and/or manager of the building. It is your responsibility to do so. Some stratas will not allow participation in our event.

 THIS IS VANCOUVER'S LONGEST RUNNING HOME STUDIO ART WALK
  • We are in our 32nd year for the West of Main Art Walk (WoMA). We are Vancouver's premiere spring art show.
  • The community participates in the 2-day Art Walk where studios are open for visitors to explore, purchase, and engage with artists in their studios, or one of our new multi-artist hubs over one weekend. 

REACH A LARGE AUDIENCE / PROMOTION

  • Promotion on our website with an individual profile page includes 1-3 images of your work, a bio, and a link to your own website. 
  • Discovery of your art by thousands of website visitors and event attendees.
  • We will post artists events and shows on our social media platforms. 
  • Benefit from our extensive and professional print and social media coverage.

SPACE FOR 'STUDIOLESS' ARTISTS

There may be space for studioless artists in some home studios that can accommodate extra artists. Home studio artists are encouraged to open their homes to additional artists.

We are also able to host a number of artists in Kits Neighbourhood House and our other satelites. However, placement will be dependent upon your volunteer commitment.

OTHER BENEFITS

  • Join a community of 70+ dynamic dedicated artists who inspire and support each other
  • Benefit from the work of the Artists in Our Midst volunteers
  • Take advantage of opportunities to teach/present workshops 
  • Benefit from volunteer opportunities which can enhance professional experience. 

2025 ARTISTS AGREEMENT

BY REGISTERING HERE, I AGREE TO AND ACCEPT THE CONDITIONS BELOW

  • My artwork is original visual artwork that I produce and is attributed to me. Although I may use other people or services to assist me in the production of my artwork, it is not mass-produced. I understand that mass-produced work, and other non-visual artworks such as food and culinary arts are not eligible.
  • Each artist in your studio must register individually and pay a membership fee. If you are operating under a business name and/or collective with more than one artist, each artist must register.
  • I accept responsibility for visitors to my studio space and set up studio/space to provide a safe environment for public.
  • I understand that the Artists in Our Midst Society (AiOM) advises all West of Main Art Walk participants to secure liability insurance for their studio.
  • Neither the Artists in Our Midst Society nor its directors or volunteers are responsible for individual sales. It does not take any commission on artworks sold.
  • The Artists in Our Midst Society is not responsible for technical difficulties related to the website or any other services.
  • Artists in Our Midst is a volunteer run organization which relies on each participant/member to contribute (suggested minimum of 10 volunteer hours). I agree that I am able to volunteer to support the AiOM event.
  • I have read the “Artist Agreement” and understand the details and my responsibilities. I will indicate that I have read, understand, and agree with these conditions before I register for the West of Main Art Walk, presented by Artists in Our Midst Society.

PROMOTION OF MEMBER ANNOUNCEMENTS

The Artists in Our Midst Society provides the membership with an opportunity to promote your artistic practice to the general public who are interested in art through the AiOM’s social media: Facebook, Twitter, and Instagram.

This service is being provided by volunteer(s). 

This policy is subject to change. AiOM reserves the right to decide which submissions will be posted and does not guarantee that every submission will be posted in a timely manner. AiOM will not post events that are deemed to be a conflict of interest for AiOM.

  1. The Artists in Our Midst Society will only post announcements that promote/advance a registered artist: such as exhibitions, grants, presentations, announcements regarding awards, etc.
  2. Each registered artist has an opportunity to post a maximum of two art-related announcements a year through the AiOM social media channels. The same announcement will be posted on all channels.
  3. AiOM will not post announcements for fundraising of any kind, auctions, competitions (eg. vote for my art piece), and/or ongoing events.
  4. Posting information should be sent two weeks in advance of event. AiOM will try to post within two weeks after receiving requests for posting.
  5. Collectives and/or group shows can only post once a year. The majority of artists participating must be AiOM artists for group show announcements. There will only be one post per group event/exhibit.
  6. To request a posting, please send the following information in one email: 1. image, 2. date(s), 3. time, 4. place, 5. opening info, 6. contact info. AiOM will not post requests that have incomplete information.

CONTACT INFORMATION

LEGAL NAME
Name as you would like it listed in the brochure and our website:
If different, please provide your artist's name which will appear in our promotional materials. *
 
Province: *
 
Your website: (Public) as you would like it on our AiOM website. Please use full address ex: https://www.yourwebsite.com *
 
Social media accounts: (Please supply the full address, ex: https://xxx) Facebook, Instagram.
 
 
 

MEMBERSHIP

By registering for the West of Main Art Walk, you receive an annual membership with Artists in Our Midst.
Fees are $150 for studios or $200 if showing in a satellite. Membership also requires a 10 hour volunteer committment. Rates go up December 1st 2024!

Have you been a member of AIOM?  *
Do you have a studio space to display your art during the open studio weekend on the west side?
Your studio or exhibition space must be located within our boundaries west of Main Street and between False Creek and 41st Avenue.
 *
If you answered "YES" to having studio or home space to show in, can you share with one or more member artists who need studio space?
 
Is your studio wheelchair accessible?
Please provide additional instructions if your home or studio is difficult to find:
Text will be included in the brochure where possible.
 
I confirm that it is my responsibility to ensure there is adequate insurance to adequately cover the open studio event in my home, studio, or other location whether owned, rented or borrowed: *

VOLUNTEER REQUIREMENTS

Every artist is expected to commit to a minimum of 10 volunteer hours in one or more of our committees.

Your acceptance to show in the West of Main Art Walk (WoMA) is dependent upon not only the quality of your artwork, but also your volunteer commitment to make this a successful and well attended event. Once your work has been accepted, you will be contacted by our volunteer coordinator to assign you an acceptable volunteer position. This is an all-volunteer organization and our success is dependent upon the commitment of our artist volunteers!

ARTIST STATEMENT AND BIO

Please provide a short artist's statement or biography to be used on our website and social media channels.

Please use the following example as a guide, using the first person, 150 words maximum.

Ex:

I am an artist who is attracted by colours and patterns found in nature. I love to paint rows of grapevines and olive trees. I am not interested in expressing my innermost feelings on canvas but rather to share the joy of colour which I see in every bouquet of flowers.

I began my formal art training at Ecole de Beaux Arts in Montreal and continued in Vancouver receiving a B.Ed. with a double major in painting and ceramics. I have learned a lot about art during workshops in France and Italy. However, I have found that most of my learning comes from painting experiences from real life observation and painting what I see.

PREPARING YOUR IMAGES FOR UPLOAD

Please upload 3 images of your recent artwork.
Please watermark before sending if needed.
If you are unable to upload images on your tablet or smartphone, please use a laptop or desktop to complete your application.
 
File Dimensions: Minimum 1000px on the longest side.
If you're sending your images from your phone, please send as original size or they will be too small to use.

 
File Size: under 5 MB*, preferably under 1 MB
 
Format: JPG
Name your files: lastnamefirstinitial_image#_imagetitle (all lower case)
Example: Image 1   jonesg_1_blueballoons.jpg
                 Image 2   jonesg_2_sleepingcat.jpg
                 Image 3   jonesg_3_dawnbreaking.jpg

*If your images are larger, you can reduce the size by using free software like Easy Thumbnails for Windows and ResizeIt for Mac.
 
It will be up to the artist to watermark their own images before sending if concerned about copyright.
 

UPLOAD IMAGES




WAIVER OF LIABILITY 2024/2025

The Artists in Our Midst Society (BC registration: S-55223) promotes and publicizes open studio tours and other events open to the general public, hosted by its members on selected dates in a given calendar year.

  • I will have adequate home and/or studio insurance to cover Artists in Our Midst open studio tours and other events, in my home, studio, loaned or rented space, against claims of negligence causing possible injury to persons or damages originating in the aforementioned space and surrounding property.
  • As a member of Artists in our Midst and the exhibitor in our events, I herewith declare that I do not hold the Artists in Our Midst Society liable either in contract or negligence for any incidents and injuries involving visitors, damage or loss of personal property, loss of property to the studio or the building in which my studio, loaned, or rented display space is located, or any attached property to the building, resulting from involvement in Artists in Our Midst events.
  • I will also not hold the Artists in Our Midst Society liable in contract or negligence for any personal damage, be it physical or emotional, resulting from our events.
 *

MEMBERSHIP CONTRACT

As a member of Artists in Our Midst Society I agree to help further its goals as stated in the Society’s Bylaws. I agree to:
  • pay my fees
  • participate (as a volunteer) on one or more committees
  • attend and participate in committee, informational and AGM meetings
  • take responsibility for any copyright or permissions that are necessary while participating in AiOM events
  • having only Artists in Our Midst artist members sell and promote their art at any AiOM event
  • agree to receive e-mails regarding present AiOM members’ exhibitions and courses
  • only use (and will not alter) the approved AiOM logo and promotional material for AiOM events
  • only use AiOM member contact lists for self promotional purposes with AIOM board approval
 *

PAYMENT OF FEES

Please note that fees are non-refundable.
If the event is cancelled for unforeseeable circumstances a 10% administration fee will be retained. *

FINAL CHECKLIST. PLEASE MAKE SURE...

  • Your NAME is correct and that you are being listed in the online artist listings the way you prefer. The default listing is by artist's Last Name, First Name. If you have an alternate name you would like to be listed under fill out the “Alternate Display Name” box in your Artist Profile.
  • Your ADDRESS is correct. 
  • You have added IMAGES and associated information.
  • Your selected MEDIUM/S are correct. 
  • You have added your WEBSITE and SOCIAL MEDIA pages, if applicable.

2025 Registration Fee 

• If you have your own studio within our boundaries the early bird discount is $150 if registered by November 30, 2024.

• If you require placement in one of our multi-artist satelites, the early bird discount is $200 if registered by November 30, 2024.
 
NOTE: Please await confirmation of your spot prior to paying your fees.

HOW TO PAY

When sending membership renewal payments to AiOM, please send direct payment by e-transfer through your banking provider. This is a simple way for AiOM to manage payments and easily track them.
 
Each banking institution will have slightly different formats.
 
Here is how it goes (generally) for an e-transfer via e-mail notification.
 
A member enters the payment amount, the receiver’s name and email address for email notification. That payment can then be deposited directly into our AiOM Vancity Account. 
 
Note: We have a new treasurer and our payment email has been changed. DO NOT send your fees to last years email.
 
Please send your e-transfer payments to:

Name:  AiOM Treasurer
E-mail: aiomfees@gmail.com
Amount:  $ _____ as designated
Note: We have autodeposit so no question or answer is required
 
If you are unable to make an e-transfer, please contact Krista Hass at 604-803-6456 or email her at aiomfees@gmail.com to arrange an alternative method.
www.artistsinourmidst.com