The following guidelines are for all speakers traveling on behalf of AACN business. All travel is to be processed through ALL Direct Travel, AACN’s travel partner. Note this is a change from previous years)
1. All travelers must submit a Request for Transportation Form. This includes travel via air (not to exceed $500 roundtrip), train, etc. Once completed, this form must be submitted to ALL Direct Travel as listed on the form.
2. Any special requests or deviations should be noted on the Request for Transportation form, including reservations for an accompanying guest not traveling on AACN business, special needs or accommodations, requests for alternate forms of transportation (driving or taking the train versus standard air travel), alternate departure/return cities, or personal travel added to the trip.
3. Per AACN policy, AACN will reimburse transportation from the departure location closest to the traveler’s home with a return to the same. Deviations from policy will be considered, but additional costs will be the responsibility of the traveler.
4. Once a Request for Transportation has been received, it will be processed in order of receipt.
5. The travel agent will confirm reservations prior to ticketing. All tickets are electronic unless electronic tickets are not possible. Travelers will receive a confirmation, via e-mail or fax, confirming their ticket(s) has been issued.
6. Due to airline policies regarding non-refundable tickets, travelers must notify ALL Direct Travel of any cancellation of travel prior to the scheduled departure date.