Spot Check Report

Spot check reports must be completed and submitted annually to the Division by the District on or before June 1st. At least 5% of all active contracts per program (ACSP, AgWRAP, CCAP) must be spot checked. These contracts must be randomly selected.  In addition to the 5%, the following types of contracts must be spot checked annually (unless otherwise noted):

  • Agricultural Water Supply Ponds
  • Agricultural Pond Repair/Retrofits
  • Agricultural Water Collection and Reuse System (annually during the first 5 years of the 10-year maintenance period)
  • Agricultural Road Repair/Stabilization (every 2 years during the 10-year maintenance period)
  • 5% of all Nutrient Management BMPs (includes Nutrient Management and Precision Nutrient Management BMPs). The review should not be completed by the person who developed the plan.
  • All waste management systems BMPs for operations not permitted by the Division of Water Resources (annually during the first 5 years of the 10-year maintenance period). The review should not be completed by the person who developed the plan. This includes the following BMPs:
    • Closure- water impoundment
    • Concentrated nutrient source management system
    • Constructed wetlands
    • Dry stack
    • Feeding/waste storage structure
    • Heavy Use Area
    • Insect control practice
    • Lagoon biosolid removal practice
    • Livestock mortality management system
    • Manure composting facility
    • Manure/litter transportation incentive
    • Odor control management system
    • Retrofit of on-going animal operations
    • Solids separation from tank/raceway-based aquaculture production
    • Storm water management system
    • Waste application systems
    • Waste treatment lagoon/storage pond
  • Supervisor
  • District, County, Division or NRCS employee and Commission Member (within one year after the completion of the contract)

If a district has questions or concerns about the spot check report, including meeting the deadline, please refer to the Cost Share Programs Spot Check Policy and/or contact Ken Parks at ken.parks@ncagr.gov or (919) 707-3788.

General Section

Please complete the following questions.
Date and Attendees of Spot Checks
Please complete the table below.
  1. If done over more than one day, please list all dates below and state which program spot checks were completed on which date.
  2. List the names of the technical staff, including NRCS and Division staff, that participated in the spot checks below. If they did not participate in all the spot checks, please list which program’s and/or contracts they were present.
  3. List the names of the supervisors that participated in the spot checks below. If they did not participate in all the spot checks, please list which program’s and/or contracts they were present. Please note that the Open Meetings Law must be followed if a quorum of supervisors participates in the spot check process.
 *
 DateContracts VisitedTechnical StaffSupervisors
1
2
3
4
5

Spot Check Table

Please complete the tables and questions below to report this years spot checks. This section is required to be completed. 

 Total Number of Active ContractsTotal Number of Contracts Visited% Active Contracts VisitedTotal Number of Contracts In ComplianceTotal Number of Contracts in Need of MaintenanceTotal Number of Contracts Out of Compliance
ACSP
AgWRAP
CCAP

Biosecurity

Please complete the table below to report this years spot checks. 

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