FY2024 Spot Check Report

Spot check reports must be completed and submitted annually to the Division by the District on or before June 30th. At least 5% of all active contracts per program (ACSP, AgWRAP, CCAP) must be spot checked. These contracts must be randomly selected.  In addition to the 5%, the following types of contracts must be spot checked annually (unless otherwise noted):

  • Agricultural Water Supply Ponds - any funding source (annually for 10-year maintenance period)
  • Agricultural Pond Repair/Retrofits - any funding source (annually for 10-year maintenance period)
  • Agricultural Water Collection and Reuse Systems (annually during the first 5 years of the 10-year maintenance period)
  • Agricultural Road Repair/Stabilizations (every 2 years during the 10-year maintenance period)
  • All-Season Agricultural Access (every 2 years during the 10-year maintenance period)
  • Non-field Farm Road Repairs (every 2 years during the 10-year maintenance period)
  • Cropland Conversion to TREES (annually for five years following implementation) 
  • 5% of all Nutrient Management BMPs (includes Nutrient Management and Precision Nutrient Management BMPs). The review should not be completed by the person who developed the plan.
  • Agricultural Water Storage and/or Collection System (one year after installation and then follow regular requirements)
  • Livestock Water Storage (annually during first five years of 10-year maintenance period)
  • All waste management systems BMPs for operations not permitted by the Division of Water Resources (annually during the first 5 years of the 10-year maintenance period). The review should not be completed by the person who developed the plan. This includes the following BMPs:
    • Closure- waste impoundment
    • Concentrated nutrient source management system
    • Constructed wetlands
    • Dry stack
    • Feeding/waste storage structure
    • Heavy Use Area Protection
    • Insect control practice
    • Lagoon biosolid removal practice
    • Livestock mortality management system
    • Manure composting facility
    • Manure/litter transportation incentive
    • Odor control management system
    • Retrofit of on-going animal operations
    • Solids separation from tank/raceway-based aquaculture production
    • Storm water management system
    • Waste application systems
    • Waste treatment lagoon/storage pond
  • District, County, Division or NRCS employee, Supervisors and Commission Member (within one year after the completion of the contract)

If a district has questions or concerns about the spot check report, including meeting the deadline, please refer to the Cost Share Programs Spot Check Policy and/or contact Shelby Kaplan at shelby.kaplan@ncagr.gov or (919) 707-3777.

General Section

Please complete the following questions.
Date and Attendees of Spot Checks
Please complete the table below.
  1. Make sure to state the contract number that was reviewed (one per line)
  2. If done over more than one day, please list all dates below and state which program spot checks were completed on which date.
  3. Contract Program should be: ACSP, CCAP or AgWRAP (i.e. do not write 'Ag Cost Share' or 'Cost Share')
  4. List the names of the technical staff, including NRCS and Division staff, that participated in the spot checks below. If they did not participate in all the spot checks, please list which program’s and/or contracts they were present.
  5. List the names of the supervisors that participated in the spot checks below. If they did not participate in all the spot checks, please list which program’s and/or contracts they were present. Please note that the Open Meetings Law must be followed if a quorum of supervisors participates in the spot check process.
 DateContract ProgramContract VisitedTechnical StaffSupervisors
1
2
3
4
5

Spot Check Table

Please complete the tables and questions below to report this years spot checks. This section is required to be completed. In the table, please indicate:
  1. Contract Number (one per line)
  2. Contract Program (ACSP, AgWRAP, CCAP). Please do not modify the program name (i.e. 'Ag Cost Share' or 'Cost Share')
  3. Best Management Practice (BMP)
  4. The Type of Cooperator (Regular, Supervisor, NRCS, Division or District staff)
  5. Contract Status (In Compliance, Needs Maintenance, Out of Compliance)
  6. If the contract is out of compliance or needs maintenance, please describe the issue and the corrective actions that need to occur to maintain the BMP for its intended lifespan
Contract Status Guidance
In Compliance: BMPs are functioning properly and being used for their intended purposes in the program. If a BMP is maintained for its intended use but is not being used, it is still considered in compliance. 
Needs Maintenance, In Compliance: BMPs needing routine maintenance, such as reseeding, adding mulch, adding gravel, etc., may remain in compliance if the maintenance is completed. 
Out of Compliance: BMPs are considered non-compliant if they are not functioning properly as planned, not being used for their intended purpose, or have been destroyed.
 
Note: Use the 'Tab' key in the matrix to view entire table on webpage
 Contract NumberProgramBMPCooperator TypeContract StatusDescription of Compliance or Maintenance Issues
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
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26
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28
29
30

Biosecurity

Please complete the table below to report this years spot checks. 
 Total Number of Active ContractsTotal Number of Contracts VisitedTotal Number of Contracts In ComplianceTotal Number of Contracts in Need of MaintenanceTotal Number of Contracts Out of Compliance
ACSP
AgWRAP
CCAP

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