Upload Your Virtual Booth Information

INSTRUCTIONS

Instructions - Click To

WHAT IS INCLUDED IN YOUR VIRTUAL BOOTH

  1. Logo & Poster
    • Your Logo will appear in the exhibit hall among the other exhibitors
    • Logo size – 150 pixels wide x 124 pixels tall, save as jpg or png file
    • Inside your Virtual Booth is a Poster. This is a place for your logo along with a tag line or a brief description about your company products or services
    • Poster size - 200 pixels wide x 300 pixels tall, save as jpg or png file
  2. Welcome Screen
    • Just like having your booth in the on-site exhibit hall, this is where attendee’s will see you when they arrive. Take advantage of great visuals to tell your story along with compelling copy. The goal is to encourage them to want to know more about your company and want to Chat or set an appointment to learn more.
    • This is where you will greet and welcome attendees into your booth. You have various options available. They are:
      • Video – you will need to provide the video as an mp4 file along with a cover image with a play button icon in the center of the image. The image can be a maximum of 500 pixels x 450 pixels saved as jpg or png
      • Graphic - The image can be a maximum of 500 pixels x 450 pixels saved as jpg or png
      • Copy Only – provide as txt or doc file, maximum 500 word count
  3. Tabs
    • Tabs are for section titles within your booth.
    • They are: Welcome, up to 3 custom tabs, Giveaway (option, if you are providing a giveaway) and Contact Us
    • Below is more information about the tabs
  4. Booth Background
    • You have the choice of backgrounds. You can use the conference background or provide on of your own
    • If providing your own background, the size must be 1150 pixel wide and 700 pixels in height, jpg or png format

CUSTOM TABS

  1. Custom Tabs
    • Tabs are for section titles within your booth. Common ones are ‘About Us,’ ‘Social Media,’ ‘Services,’ ‘Products,’ ‘Videos,’ and more. One great idea is to think of the sections of your own website and consider how those could translate!
    • You have up to 3 Custom Tabs
  2. Custom Tab Title
    • The Custom Tab Title usually matches the Custom Tab but you have the flexibility to enter a different title
  3. Description
    • For each Custom Tab include a description to let the attendees know what they will find in the section, 250 word max
  4. Attachments – File Format
    • Image – provide jpg or png, no larger than 500 pixels wide and 500 pixels in height
    • Videos – provide mp4 files
    • Presentations – provide as pdfs, mp4 or PPT
    • Documents – provide pdfs
  5. File Name
    • Generally, files are named by the person saving them and given a name that makes sense to that person. For the virtual booth please rename the file so that it will mean something to the attendee
  6. File Description
    • For each file write a description that will encourage the attendee to click the file to open
    • Maximum of 255 characters per file

GIVEAWAYS (OPTIONAL)

  • Please provide the following
    • Giveaway Title
    • Description – 200 word count maximum, Let the attendees know what they need to do to be in the drawing for your giveaway and what the giveaway is.
    • Picture of Giveaway – maximum of 300 pixels by 300 pixels, jpg or png
  • If you are not giving away and item than this tab will not appear

CONTACT US

  • Include contact person, email, phone, website
  • The is a place on the form to include as many contacts as you want

BOOTH STAFF

  • Please provide the name and email of the two people staffing your virtual booth the days of the conference

UPLOADING YOUR MATERIALS

  • Once you have decided on all the information you want to include in your booth and have collected the assets, you are ready to upload them into our system.
  • Enter your information into the form on the right

CONTACT INFOR MATION

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LOGO, POSTER & BACKGROUND



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