TCT 2024 - Convention Center Affiliate Meeting Rooms

Private rooms (approx. 700 square feet) are available at the Walter E. Washington Convention Center for companies to conduct investigator meetings, internal meetings, board meetings, etc. Meeting space is limited and will be assigned on a first-come, first-served basis.

Blackout times will not be enforced for these meetings.

Companies may conduct meetings during the below official conference hours:

Sunday, October 27, 2024: 7:00AM-6:00PM
Monday, October 28, 2024: 7:00AM-6:00PM
Tuesday, October 29, 2024: 7:00AM-6:00PM
Wednesday, October 30, 2024: 7:00AM-6:00PM

Room Rental Pricing:

Per Hour: $4,000
Per Day: $15,000
Duration of Conference (10/27-10/30): $45,000

The above fees include room rental and set-up. Catering, A/V, and labor are additional costs and will be paid directly to the appropriate vendor. Please note that power and A/V are not available for hourly meetings.

A meeting room planning guide will be sent once the room is confirmed.

Room Rental Options

Per Hour

Includes access to the meeting room during the selected hour(s). Please note that the room will be pre-set conference style for 20 attendees, and power and A/V are not available for these rooms.

Rental Fee Per Hour:

$4,000 per hour

Meeting Date +

Start Time

End Time

Per Day

Includes access to the meeting room during the conference hours of 7:00AM-6:00PM on the selected date(s). Please note that one room set up will be permitted for the room; custom floor plans are due October 4, 2024.

Rental Fee Per Day:

$15,000 per day

Start Date +

End Date +

Duration of Conference (10/27-10/30)

Includes access to the meeting room for the duration of the conference, Sunday, Oct. 27, 2024 to Wednesday, Oct. 30, 2024, during the conference hours of 7:00AM-6:00PM. Please note that one room set up will be permitted for the room; custom floor plans are due October 4, 2024.

Rental Fee for Duration of Conference:

$45,000

Contact Information

Title of Meeting *

Company Name *

Contact First Name * 🛈

Contact Last Name * 🛈

Contact Title *

Invoice Address *

Invoice Address Line 2

City *

State/Province/Region *

Zip/Postal Code *

Country *

Contact Phone Number *

Contact Email Address * 🛈

Comments

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Terms and Conditions

Cancellation Policy

Written notice of cancellation must be received via email or on company letterhead to Mariah Admire at madmire@crf.org. Cancellation or reduction of meeting space will pay the following fees:

Cancellation or reduction of meeting space within 48 hours of request confirmation, the company will be refunded 100% of paid meeting fees
Cancellation or reduction of meeting space on or before October 1, 2024, the company will be refunded 50% of total meeting space fee
Cancellation or reduction of meeting space after October 1, 2024, the company will forfeit 100% of the total meeting space fee

Convention Center Meeting Room Guidelines

I agree to the fee selected above that includes room rental and one room set-up for bookings of one day or longer, or a conference set-up for hourly meetings.

Upon approval, sponsoring companies will be sent a confirmation letter, invoice, and planning guide. Companies will receive access to the exhibitor service kit to order furniture, electric, A/V, and catering for the meeting room.

Any direct costs associated with the function (e.g. food, beverage, audiovisual equipment, and labor) are additional and the responsibility of the activity sponsor.

By submitting this request, I have read and understand the meeting room guidelines and cancellation policy. Please allow 72 hours for approval.

I have read, agree to, and will abide by the Terms and Conditions. * 🛈

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