TCT 2022 - Official Hotel Meeting Room Approval

CRF will offer a number of private rooms at the Omni and Westin Boston Seaport for companies to conduct affiliated meetings.

Meeting space is limited and will be assigned on a first-come, first-served basis. After a meeting space is released to the affiliate, the organization must work directly with the hotel/venue to make arrangements pertaining to the proposed meeting.

Meeting rooms are available to exhibiting and non-exhibiting companies. All TCT-affiliated activities must be approved by CRF. A non-refundable administrative fee of $199.00 (US) is required for each approved affiliated activity, in addition to the following room rental fees.

Meeting room rental fees:

$2,500.00 (USD) for up to four hours per day, or

$5,000.00 (USD) for more than four hours per day

These fees include room rental and set-up.
Catering and A/V are additional costs and will be paid directly to the appropriate vendor.

Physician-attended affiliated activities may not be held during the following times (times are subject to change):

Saturday, September 17, 2022: 6:30 AM-8:30 PM
Sunday, September 18, 2022: 6:30 AM-8:00 PM
Monday, September 19, 2022: 6:30 AM-6:00 PM

Fees

Fee charged will be based on the number of days and hours requested

Non-refundable administrative fee *

$199.00 (USD)

Rental Fees *

$2,500.00 (USD) for up to four hours per day

$5,000.00 (USD) for more than four hours per day

Company Name *

Contact First Name * 🛈

Contact Last Name * 🛈

Contact Title *

Invoice Address *

Invoice Address Line 2

City *

State/Province/Region *

Zip/Postal Code *

Country *

Contact Phone Number *

Contact Email Address * 🛈

Title Of Meeting *

Purpose of Meeting (describe in detail) *

Start Date * +

End Date * +

Start Time *

End Time *

Number of Attendees *

Attendee Type (Internal Staff, Investors, Physicians, etc.) *

Are physician attendees invited to this meeting? *

Yes

No

Hotel Preference (Please rank first and second choice) *

	Omni Boston Seaport
	Westin Boston Seaport

Preferred Setup (check one) *

Cancellation Policy

Written notice of cancellation must be received via email or on company letterhead to Mariah Admire at madmire@crf.org. Cancellation or reduction of meeting space will pay the following fees:

Cancellation or reduction of meeting space within 48 hours of request confirmation, the company will be refunded 100% of paid meeting fees minus the $199 administrative fee.
Cancellation or reduction of meeting space on or before August 1, 2022, the company will forfeit the $199 administrative fee and 50% of total meeting space fee
Cancellation or reduction of meeting space after August 1, 2022, the company will forfeit 100% of the total meeting space and administrative fees.

Terms and Conditions

Meeting rooms may not be used to draw physician attendees away from scientific sessions. If the purpose of the meeting is misrepresented, CRF may be forced to cancel the reservation on-site and will be unable to reserve a room on your company’s behalf the following year at TCT. This also applies to third-party planners.

By submitting this request, I have read and understand the Affiliate Meeting Guidelines. Please allow 72 hours for approval.

I have read, agree to, and will abide by the Cancellation Policy. * 🛈

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