EXP 8th Floor Event Venue Request Form

Situated on the top floor of the new EXP Building, the 8th Floor Event Space is recognized as one of Northeastern’s premier venues. It is reserved for leadership-level events, Board of Trustees (BoT) meetings, signature events, and external engagements. Staffing and support are designed to maintain the space in pristine condition, while ensuring professional event management and top-tier technological support.

Reservation Policy (Excluding President and BoT Events):

The EXP 8th Floor Event Space must be scheduled at least one month in advance, with the option to reserve up to six months prior to the event date.
All requests must receive senior leadership approval before submission. SVP approval can be granted by a President's Cabinet officer with the title of Senior Vice President.
Use of the atrium and/or terrace during normal business hours is prohibited without prior approval.
The EXP 8 Event Team manages all bookings, reservations, and event execution, coordinating with Facilities and ITS.
A member of the requestor's professional staff must be present during the event.
Rental fees: $3,500 for a minimum of four hours, with an additional charge of $280 per hour beyond the initial four hours.
Rental fee for Faculty Club only: $1,500 for a maximum of 4 hours.
For multi-day events, the fee applies per day.

Booking Process:

Confirm venue availability for date(s) through: EXP8event@northeastern.edu.
Obtain approval from your Senior Vice President (SVP) before submitting the EXP 8th Floor Event Venue Request Form. Written approval is usually given in the form of an email chain.
Complete and submit the EXP 8th Floor Event Venue Request Form for review.
Attach a copy of the SVP approval in the form (a PDF of the email chain is sufficient).
The EXP 8 Event Team will review the request and submit it for approval, notifying the requestor once a decision has been made.
If approved, the team will work with the event coordinator to finalize details and coordinate with Facilities, ITS, and other services as needed.

Title of Event *

Event Date *

Start Time *

End Time *

Event Coordinator Last Name *

Event Coordinator First Name *

Event Coordinator Title *

Event Coordinator Email *

Name of Senior Vice President requesting the use of the space *

Please attach a copy of the SVP approval. *

Approx. number of anticipated participants *

Is this event limited to Northeastern attendees, or will it also include external participants? *

Provide a brief description of your event's purpose, details about the attendees and any VIP guests who will be present. *

Please indicate which event space is being requested *

EXP 8th Floor Event Space

EXP 8th Floor Lobby (Atrium) *requires prior approval*

Faculty Club

Please indicate the type of room setup required *

Please indicate the A/V requirements for this event *

Will there be food served? *

Will there be alcohol served? *

The flat fee is $3,500 for a minimum of 4 hours for use of this space, with a rate of $280/hr. for every additional hour.

Fee does not include:

Rentals from external vendors (e.g. special chairs/tables or audiovisual equipment not supplied in-house)
Third-party technical services or associated equipment
Police detail
Catering
Signage
Parking
Staffing for deliveries, pickups, setups, and breakdowns that happen on a different day than the event

Budget Index *

Printed Name *

SIGNATURE. This is an electronic signature pad. Please sign your name with your mouse. *

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