Co-op Registration: Responsibilities and Incidentals

(Spring I Session begins on 2/21/2020)

Please do not use your browser's back or forward buttons while registering.

Once you begin a registration please continue with it until the end.

Multiple registrations will occur if you use your browsers buttons or abandon a registration.
Use the form's back or continue buttons if you need to navigate through the form.

You may use a credit or debit card even if you do not have a PayPal account! Please choose "Check out with PayPal" by clicking on the PayPal button. You will be redirected to the PayPal site, where you should click on, "Don't have a PayPal account? Pay with your debit or credit card as a PayPal guest." You payment will be processed securely, and although you will have the option of creating a PayPal account, it will not be necessary for you to do so.

Please note that membership and classes MUST be paid in full before students are allowed to attend. If your balance is not paid in full by the end of the first day of the session, and you haven’t made a payment arrangement with the Treasurer (Kelly Reilley), you will be assessed a $10 late fee. If you haven’t paid your balance by the second week of co-op, a $5 late fee will be assessed for each additional week that payment is late.

Member Family Information

Parent First Name *

Last Name *

Other Last Name (if different for family members)

Child(ren)'s first name(s): *

Phone number on day of co-op *

Email Address *

Is another adult responsible for bringing your child to co-op on a regular basis? *

Yes

If another adult is responsible for bringing your child to co-op on a regular basis, please list their name and phone number below. *

Other adult phone number: *

All children 6 or older who are at co-op must be enrolled in a class each period they are in the building. Any child (6 or older) not enrolled in a class shall not be in the building. Any special considerations for this shall be made via email to the Board one week before the new session and will be made on a case-by-case basis. Any child who is at co-op and not in a class will be asked to leave (with their parents). If you are attending only certain periods, please arrive a few minutes before those periods begin and plan to leave once they are over. *

I understand this requirement.

Does your child have any medical concerns or allergies teachers should be aware of? *

Yes

Child's name

Medical / Allergies

Do you need to enter allergy/medical information for another child? *

Yes

Child's name *

Medical / Allergies

Do you need to enter allergy/medical information for another child? *

Yes

Child's name *

Medical / Allergies

Co-op Responsibilities

Our former policy was that each member family needed to earn 4 teaching credits annually to remain in good standing. However, we found that proposals dropped off significantly during the Spring sessions, and that classes were being offered by a small group of teachers. Also, it became a financial strain as families would use the credits they'd earned beyond the required 4 for free classes, usually in the Spring. It was also difficult for members to keep track of how many credits they'd earned.

The nature of a co-op is inherently different from most other organizations we engage with on a daily basis in that, in order for it to function and continue existing, all of us need to contribute in a substantial way. This means that each member family, in order to be a part of our community and remain members in good standing, needs to contribute to co-op in a variety of capacities. The Board understands that every family's situation is unique, and that some member families are better suited to some tasks than to others. We are willing to work with each family to find a solution that allows them to contribute in ways that work for them, but members must also be committed to contributing their time and energy in substantive ways.

As a result, we are piloting a new credit-earning policy to more equitably spread the burden of the work that co-op entails. Your family will need to earn 1 credit each session you attend; new members are exempt from this requirement during the first session they attend (we want you just to get a sense of what our community is all about, and to help your child/ren acclimate). You must attend at least 4 weeks of the 6-week session to earn credits, unless you have made special arrangements with the Board via email. We understand that sometimes travel plans conflict with co-op schedules, and illnesses happen, and we are flexible and understanding folks.

There are full credit tasks, and 1/2 credit tasks.

Full credit tasks are the following:

*Teaching -- for every class you teach, you receive 1 credit.

*Recess & Cleaning monitor -- You will supervise kids outside during lunch recess and also after 4th period while the cleaners clean every week of the session.

*Kitchen cleaner -- you are responsible for cleaning the kitchen, including the coffee stuff every week of the session during 4th period or after co-op.

Half-credit tasks:

*co-teaching -- for every class you co-teach, you earn 1/2 credit

*Early arrival & set up -- if you sign up for this, you must arrive at 9am and help set up for co-op every week of the session.

*nursery supervision -- for each class period you supervise little ones in the nursery whose parents are teaching for the session, you earn 1/2 credit (if done every week of the session).

*table wiper -- after lunch, each of us is responsible for picking up after ourselves and wiping down our tables, but, often, wiping the tables gets forgotten in the rush to go play outside. We need 1 person each session to wipe the tables after lunch each week.

*floater/sub -- this individual will be "on call" to fill in wherever needed during the session if teachers are absent, or if a class needs a little extra help

*being responsible for switching the chairs in Dudde Hall at the end of the day each week of the session, making sure that the brown metal chairs are neatly stacked on the carts/against the wall and that the padded blue chairs are around the tables.

For each credit your family earns beyond the 1 credit required each session, you will earn 1 free class the next session that you attend. 1/2 credits will accumulate over 2 session, and will be applied to your account once they equal 1 credit.

So, for example, Suzie Q. loves to teach, and decides to teach 2 classes during Fall 1. Sally will receive 1 of her child's classes for free the next session they attend. William doesn't want to teach, but is always happy to co-teach, and co-teaches 3 periods. His family earns 1.5 credits. William's family will not earn any free classes this session, but when they earn their next .5 credit above the required credit, will get the free class the session that follows. Antonia feels really uncomfortable about teaching, but loves to be outside, so she serves as recess monitor, and arrives early every week to help set up, and supervises the nursery one period a week, earning her family 2 credits that session (1 free class next session).

It is our hope that, in diversifying and quantifying the ways that members can contribute, this policy will not only take some of the burden off of the Board, but also allow those who would prefer to serve in capacities other than as teachers to do so.

Please note that this is very much a work-in-progress, and that we are always open to constructive criticism, as well as suggestions on tasks, etc.

By entering my initials below, I agree to earn at least one credit per session that my family attends. *

Co-op Responsibilities

Your family will need to earn 1 credit each session you attend; new members are exempt from this requirement during the first session they attend. You must attend at least 4 weeks of the session to earn credits, unless you have made special arrangements with the Board via email. We understand that sometimes travel plans conflict with co-op schedules, and illnesses happen, and we are flexible.

Credits may be earned in the following ways:

*teaching classes (1 credit each class taught);
*co-teaching (1/2 credit for each class co-taught);
*floater/sub (1/2 credit) serve as needed as a sub for any class that needs it during a session, or if a class needs an extra hand, helping out there;
*arriving early (by 9am) to set-up every week for the session (1/2 credit);
*serving as recess monitor during lunch AND staying late to supervise cleaners' children every week of the session (1 credit);
*table wiper for an entire session (1/2 credit) (responsible for wiping down all tables in the lunchroom between lunch and 4th period). Please note: all families are expected to clean up after themselves and wipe their table after lunch, but, this will insure that all tables are wiped down well;
*Kitchen cleaner for entire session (1 credit) (responsible for cleaning the kitchen thoroughly during 4th period, including the coffee stuff);
*Supervising the nursery for 1 class period for the session (1/2 credit);
*Being responsible for switching the chairs in Dudde Hall at the end of the day for a session (1/2 credit).

For each credit your family earns beyond the 1 credit required each session, you will earn 1 free class the next session that you attend. 1/2 credits will accumulate over 2 session, and will be redeemed once they equal 1 credit.

So, Sally loves to teach, and decides to teach 2 classes during Fall 1. Sally will receive 1 of her child's classes for free the next session they attend. William doesn't want to teach, but is always happy to co-teach, and co-teaches 3 periods. His family earns 1.5 credits. William's family will not earn any free classes this session, but when they earn their next .5 credit above the required credit, will get the free class the session that follows. Antonia feels really uncomfortable about teaching, but loves to be outside, so she serves as recess monitor, and arrives early every week to help set up, and supervises the nursery one period a week, earning her family 2 credits that session (1 free class next session).

It is our hope that, by diversifying the ways that members can contribute will not only take some of the burden off of the Board, but also allow those who would prefer to serve in capacities other than as teachers to do so.

Please note that this is very much a work-in-progress, and that we are always open to constructive criticism, as well as suggestions on tasks, etc.

By entering my initials below, I agree to earn at least one credit per session that my family attends. *

Are you teaching this session? *

Yes

Classes I am teaching this session:

Periods I am teaching this session: *

1st

2nd

3rd

4th

Are you co-teaching this session? *

Yes

I am co-teaching these periods this session: *

1st

2nd

3rd

4th

Non-teaching ways I am earning credits this session *

Periods I am supervising the nursery this session *

1st

2nd

3rd

4th

Cleaning
We are responsible for returning the building to its pre-co-op state, and this means that each family must either sign up to stay and clean AFTER co-op ONE week per session, or buy-out of cleaning for a $25 fee for that session.

Cleaning takes approximately one hour following 4th period. In order to make this equitable and fair for all, if you cannot stay after 4th period to clean, please opt to pay the $25 fee.

Please choose the week your family would like to stay and clean, or select the buy-out option.

Thank you! *

Recess
Many, many of the kids like to play outside during lunch and after co-op (on the weeks their parent is cleaning). However, our agreement with the church is such that kids must be fully supervised at all times, which means that we need Recess volunteers. Recess volunteers are expected to supervise kids outside during lunch and during cleaning time post-co-op.

As a recess monitor, please make sure that kids stay in the parking lot, or in the grassy square behind the building. At no time, should kids go around the building out of sight of adults. Also, as recess monitor, please keep kids from going in and out of the building, especially when the weather has been wet or snowy in the preceding days. No kids are allowed to go back inside the building once co-op has ended (during the cleaning time), as snow/mud gets tracked in and makes the cleaning process take that much longer ;)

Thank you! I will be a recess monitor (even in inclement weather) each week of the session to earn 1 full credit. *

Yes

Co-op Incidentals

Katie's Koffee Klatch
After losing our longtime member and friend, ardent coffee drinking, gardening, cat collecting, social justice warrior, Katie Kapilla-Higgins, to a brain hemmorrhage in June 2018, we renamed our coffee club in her honor.

$9 per participant per session buys all the organic coffee you can drink during co-op each week. Organic creamer (dairy and non) and sweetener provided. We use mugs from the church, but you are welcome to bring your own, as well.

You will notice a collection jar at the coffee table. If you feel inspired to pay it forward, drop in what you can and we will donate to local nonprofits in Katie's memory. *

Katie's Koffee Klatch ($9 per person for the session)

Lunch
We are offering our pizza option for people attending co-op. Lunch costs $3.00 per person per week. Lunch is only for those who pre-register. You will not be able to buy pizza at co-op, unless there are leftovers, as we order only enough for those who pre-register for the lunch program. Please pay for all people who wish to have lunch.

How many people will be eating pizza? *

Regular Pizza ($18 per person)

Pizza Helper Duty
Families that opt in for pizza are required to choose one week to be a pizza helper. If you have children with higher supervision needs, teach/co-teach during third period, or have a medical condition that makes pizza duty challenging, we ask that you find someone willing to do this task for you. Most members are very friendly and kind, and will help if asked :)

The pizza helper will fill pitcher with water to chill before 2nd period, get out plates and napkins; put the water pitcher on the counter at 11:50; put 2 pieces of pizza on each plate at 11:55; let a board member know when supplies are low; clean up Kitchen after pizza.

PLEASE NOTE: only families who order pizza need to sign up; if you don't order pizza, select "Our family is not ordering pizza this session". *

Would you like to help a HLACNY family that has hit some rough times? You can do this by paying it forward! Add any amount of $11 classes you would like to donate toward classes for our scholarship fund. (Each entry = $11)

	Class scholarships
	I earned extra credits last session and would like to donate to help families afford co-op. I will donate this many credits:

Release of Liability:

By typing my name in this box below, I, and my heirs, in consideration of my participation in the events sponsored and arranged by Home Learners Association Of CNY all volunteers of HLACNY, the Board of Directors of the Home Learners Association of CNY (HLACNY), its officers, employees and agents, and any other people officially connected with this event, from any and all liability for damage to or loss of personal property, sickness or injury from whatever source, legal entanglements, imprisonment, death, or loss of money, which might occur while participating in these events.

I understand that participation in Home Learners Association of CNY (HLACNY) is strictly voluntary and I freely chose to participate. I understand that I am responsible for the safety of me and my children while attending a HLACNY event. I verify that I will be responsible for any medical costs I incur as a result of my participation. * 🛈

I, the above signed, do hereby grant permission to HLACNY to use the image of my child(ren), as marked by my selection(s) below. Such use includes the display, distribution, publication, transmission, or otherwise use of photographs, images, and/or video taken of my child for use in materials that include, but may not be limited to, printed materials such as brochures and newsletters, videos, and digital images such as those on the HLACNY web site.

Please note that it is the parent's responsibility to let teachers know at the beginning of each session, if you do not want your child's picture taken or used by HLACNY. *

Unrestricted usage: I give unrestricted permission for my child’s image to be used in print, video, and digital media.

Deny permission to use my child’s image at all.

PARENT First Name *

Last Name *

HLACNY Member? You must have submitted a membership form and have paid your dues before you register. *

Yes, Member in good standing.

The HLACNY co-op is NOT a drop-off program. Parents or caregivers are required to stay at St. Paul's with their child(ren) while they attend co-op. IF you are arranging for another adult to be responsible for your child(ren) while you are not on site, please give the Board a heads up via email as soon as you know, and certainly, AT LEAST by Thursday evening at 9PM before co-op.

I understand these rules.

Report abuse