The Citrus County Chamber of Commerce thanks you for your interest in being a vendor at the 2020 Florida Manatee Festival. Please carefully read the following rules necessary for vendors to participate in this event.
Submitting this application DOES NOT guarantee you a booth at the Festival. ALL applications must be reviewed and approved. You will be notified by email within 30 days as to whether your application has been accepted.
Vendor selection and approval is at the sole discretion of the Chamber staff. The Citrus County Chamber of Commerce retains the right to reject any vendor application.
All applications are due and payable by December 16, 2019.
Space assignments are made based on the best interest of the event. Vendors do not select their location.
This application neither implies nor grants any preferential consideration or location.
Roaming vendors are not permitted.
No vendor may sublet, bring in representation of a secondary commercial or charity to jointly work a vendor booth, switch product line of what's been approved or change the name of what's been approved to be posted to identify the vendor at the event.
Vendor applications will not be processed without full payment.
The event will be held rain or shine. This is an outdoor event with possible uneven terrain, inclement weather and wind gusts.
Vehicles (cars, trucks, golf carts) are not part of a vendor space. Vehicles must enter the setup area to drop off tent/s or trailer and supplies, and immediately relocate the vehicle to park in the designated parking area. No vehicle will be permitted on event grounds after the vendor setup period ends. No exceptions.
Vendors will receive a parking pass to park in a designated area upon check in.
Vendors MUST be in place and set up by 8:30 a.m. If not, they may be turned away and/or rejected for future events.
Vendors must be presentable and polite to all event attendees, volunteers and local business owners and emplyees. Excellent customer service is essential.
Your vendor space must be open and staffed during all hours of the event: Saturday 9 a.m. to 5 p.m., Sunday 9 a.m. to 4 p.m.
All vendors must use solid non-flammable free standing tents in good condition, without tears or stains and securely weighted down. Tents must have the ability to withstand strong winds.
All available menu items and pricing must be displayed at your vendor space during the entire festival. Failure to do so will prevent you from being accepted at future Chamber festivals.
Vendor identification signs are restricted to 18" high and shall be no longer than the width of he tent/food trailer/food truck. Food trucks and trailers are permitted to use flag banners.
All vendors are responsible for providing their own supplies needed to operate including, but not limited to, tents, tables, chairs, trash receptacles, trash bags, lighting, weights, etc.
Electricity is scarce at this event. A limited number of 110 outlets are available and must be paid for when submitting this application. If you require the use of electricity, it is strongly suggested you use a generator. If so, said generator must be a quiet one.
If you have purchased electricity, and are found to be pulling more electric than allowed, you will be instructed to minimize your service to the point at which you meet the electrical load allowed.
Vendors must provide their own electrical cords and must ensure these cords are no shorter than 100 ft in total length, adequately rated and UL approved for outdoor use. Frayed, spliced or damaged cords will be be permitted. Vendors are responsible for either securely taping or matting electrical cords.
No smoking or vaping in the vendor space at any time. You must walk away from your vendor space so that you do not bother festival attendees or other vendors.
Food vendors will be responsible to meet all guidelines for temporary food service as set forth by the Department of Business and Professional Regulation (DBPR) or the Florida Department of Consumer Agricultural Services (FDACS).
Vendors who do not have an annual license through the DBPR must apply for and purchase a temporary event license on site. For questions or a copy of the requirements and guidelines, contact the DBPR at 850-487-1395.
Vendors possessing a DBPR issued license to sell food in the State of Florida must bring their license to the event as proof for the DBPR inspector.
No vendors with materials that link to, show or infer sexual content.
No vendors that conduct or encourage illegal or unethical activity.
Vendor space must remain clean throughout the weekend. Plan to keep extra inventory, boxes, trash and debris out of the display area or under covered tables.
IMPORTANT: Vendors are responsible for placing trash in dumpsters and keeping their space neat and sanitary. If you use grease or oils of any kind, you must supply tarps or suitable methods of containment. Grease absorbent mats work well. Vendors are responsible for the disposal of their own grease. There will be no grease bins or method of disposal on site for vendor use. All grease must remain with vendor and be taken off site for disposal after the festival. Vendors found dumping, spilling grease/oil or any food products on the ground or on any other area of the festival grounds will be fined and bear the cost and responsibility of clean up and paying for any damage. ABSOLUTELY NO GREASE/OIL OR GREY MATTER IS TO BE DISPOSED OF ON THE GROUNDS, IN TRASH RECEPTACLES, IN PORTABLE RESTROOMS OR DOWN ANY DRAINS. If a vendor is found to have eliminated trash inappropriately, they will be fined and will not be permitted to be a vendor at future Chamber events. No exceptions.
The festival has limited access to water. There will be no direct hookups available. It is recommended that you bring your own water source.
Moving, trading or relocating assigned space is prohibited.
No bullhorns or megaphones, flashing lights or strobes, speakers or sound amplification is permitted.
If your application is accepted, it will be a commitment to show and remain for the entire event. Vendors who attempt to leave before the conclusion of the event will not be permitted to be a vendor at future Chamber events.
Approximately one week prior to the event, all vendors will receive detailed vendor information, including a placement map.
The Chamber expects that the vendor's booth and products will resemble the photo depictions submitted with the application both in quality and appearance.
All aspects of the event are subject to modification. We reserve the right to alter the layout and/or move vendors as needed.
The Citrus County Chamber of Commerce reserves the right to cancel the event in total or in part.
No refunds will be given unless prior notification is received 60 days before the show, no matter the application date. Refunds will be at the Chamber's discretion. There are no refunds for no shows.
Vendors will be responsible to fully comply with the Florida State Sales Tax Regulations in effect during the period of the event.
Violation of any rules could constitute immediate removal from event and prohibit attendance at future events.
No vehicles will be permitted into the event area until cleared by the appropriate personnel and water filled event barricades and emptied and moved.