Citrus County Chamber of Commerce 
2019 Mermaids and Margaritas Festival 
Food Vendor Application
 
Date:  April 27, 2019
Event Hours:  12:00 p.m. to 8:00 p.m.
Location: Fort Island Gulf Beach, 16000 West Fort Island Trail, Crystal River, FL
Setup:  8 a.m. to 11:15 a.m.
Tear Down: 8:15 p.m. to 10:00 p.m.
 
Food Vendor Rules
 
Please carefully read the following rules necessary for vendors to participate in this event. 
 
Submitting this application DOES NOT guarantee you a booth at the Festival. ALL applications must be reviewed and approved. You will be notified within 14 days by email as to whether your application has been approved or denied.
 
Vendor selection and approval is at the sole discretion of the Chamber staff. The Citrus County Chamber of Commerce retains the right to reject any vendor application.
 
All applications are due and payable by April 12, 2019. If payment is not received by April 12th, your vendor application will be canceled.
 
This is a themed event. All vendors, no matter the type, must convey the theme of the event in their booth space.
 
Please note - Commercial Business space is only available to members of the Citrus County Chamber of Commerce.
 
Space assignments are made based on the best interest of the event. Vendors do not select their location.
 
This application neither implies nor grants any preferential consideration or location.
 
Roaming vendors are not permitted. All vendors must stay within their booth space.
 
No vendor may sublet, bring in representation of a secondary commercial or charity to jointly work a vendor booth, switch product line of what's been approved or change the name of what's been approved to be posted to identify the vendor at the event.
 
Vendor applications will not be processed without full payment.
 
The Citrus County Chamber of Commerce reserves the right to cancel the event in total or in part. This event is rain or shine; vendors will not be refunded.
 
Vehicles (cars, trucks, trailers, golf carts) are not part of a vendor space. Vehicles must enter the setup area to drop off tent and supplies and immediately relocate the vehicle to park in the designated parking area. 
 
No vehicles will be allowed in the festival area during the festival hours.
 
Vendors will receive a parking pass to park in a designated area upon check in for event setup. 
 
Vendors MUST be in place and set up by designated deadline. If not, they may be turned away and/or rejected for future events.
 
Vendors must be presentable and polite to all event attendees,volunteers and staff. Excellent customer service is essential.
 
All vendors must use solid non-flammable, free-standing tents in good condition, without tears or stains and securely weighted down. This is an outdoor event with possible uneven terrain, inclement weather and wind gusts. Tents must have the ability to withstand strong winds.
 
All vendors are responsible for providing their own supplies including, but not limited to, tents, tables, chairs, trash cans, trash bags, etc. 
 
Electricity is not available for purchase. If you require electricity, you must use a quiet generator.
 
All booths/displays must be contained within the assigned booth space. This includes canopies, tables, awnings, equipment, supplies, etc.
 
Vendors must leave all areas behind or beside their booth free of clutter, trash, debris. BOOTH SPACE MUST REMAIN CLEAN THROUGHOUT THE EVENT. PLAN TO KEEP EXTRA INVENTORY, BOXES, TRASH, ETC.  OUT OF THE DISPLAY AREA.
 
No vendors with materials that link to, show or infer sexual content.
 
No vendors that conduct or encourage illegal or unethical activity.
 
Vendors may not sell or create items bearing the event name or likeness.
 
The Chamber expects that the vendor's booth and products will resemble the photo depictions submitted with the application in quality and appearance.
 
Vendors are responsible for placing trash in dumpsters and keeping their space neat and sanitary wtihin a 20 foot radius. 
 
Cardboard event trash boxes are for use by festival goers, they are NOT to be moved into your vendor space.
 
Booth space must be left clean after tear down - no trash, trash bags, empty boxes, etc. may be left behind.
 
Vendors found dumping, spilling grease/oil on the ground, or any other area on event property, will bear the cost and responsibility of cleaning up the grease/oil and paying for any damage. Said vendors will not be permitted to return to future events.
 
VENDOR IDENTIFICATION SIGNS, MENUS, ETC. ON TOP OF A TENT OR TRAILER MAY NOT EXCEED 2 FEET. No exceptions.
 
Moving, trading or relocating assigned space is prohibited.
 
Vendors may not place signs around the festival grounds. All signs must remain within your vendor space. Signs placed around the festival grounds will be removed and returned at the conclusion of the event.

If your application is accepted, it will be a commitment to show and remain for the entire event.  Departures will not be permitted before 8:15 p.m. 

A DBPR inspector will be attending the festival. Food vendors possessing a DBPR issued license to sell food in the State of Florida must bring their license to the event. Food vendors that do not have an annual license through the DBPR must apply for and purchase a temporary event license on site. For questions regarding inspections, contact the DBPR at 850-487-1395.

Approximately one week prior to the event, all vendors will receive detailed vendor information, including a placement map. All aspects of the event are subject to modification.

Any refunds requested after April 1 will be at the Chamber's discretion. 

Vendors will be responsible to fully comply with the Florida State Sales Tax Regulations in effect during the period of the event.

Violation of any rules could constitute immediate removal from event and prohibit attendance at future events.
 
Non-profit vendors will submit a 501(3)c letter of certification, an IRS letter of determination or State of Florida Sales Tax Exemption letter as proof of their status along with their application.
 

 

 
 
 
 
 
 
A copy of these rules are available on our website.
 
Food vendors may only sell non-alcoholic beverages. Beverages such as water, soda, juice, etc. are NOT counted towards menu items.
 
Only items you list on this application will be able to be sold the day of the event. No exceptions.
 
All food vendors will be responsible to meet all guidelines for temporary food service, as set forth by the Department of Business and Professional Regulation (DBPR) or the Florida Department of Consumer Agricultural Services (FDACS).
I have read the Food Vendor Rules above.
 *
Are you a Chamber member? *
Please direct any questions or concerns to Lisa Calderone, Special Events Manager at lisa@citruscountychamber.com or 352-795-3149.
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Please provide 3 photos. At least 1 photo must be of your display (required).




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If you are unable to attach 3 photos, a copy of your food handling license or certificate of liability insurance with this application, you may submit them via email to lisa@citruscountychamber.com or by mail to Citrus County Chamber of Commerce, 915 N. Suncoast Blvd., Crystal River, FL  34429, Attn: Lisa Calderone.
 
When submitting photos or documents via email use the subject line "Business Name Here" for Mermaids and Margaritas.

Your application will not be considered or accepted without photos.
 
Photos sent by mail will not be returned.
Type of food vendor:
 *
Current Total:
$0.00
Payment Type *
NOTE: Your credit card will not be processed unless your application is approved


Please make checks payable to:
Citrus County Chamber of Commerce
 
Mail to:
Citrus County Chamber of Commerce
915 N. Suncoast Blvd. 
Crystal River, FL 34429
Attn: Lisa Calderone, Special Events Manager
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General Release: The undersigned does hereby forever discharge and release the Citrus County Chamber of Commerce, Citrus County - a political subdivision of the state of Florida, Mermaids and Margaritas Festival, and sponsoring organizations from any and all manner of actions, suits, damages or claims whatsoever arising from any loss or damage to the property of the undersigned while in possession or supervision of the Mermaids and Margaritas Festival and hereby consent to the enforcement of the Mermaids and Margaritas Festival Vendor rules as set out in this application.  I understand that an accepted application is a commitment to show and remain for the entire event, with exception to severe weather conditions.  In such occurrence, entrants will be granted permission to leave by the appropriate Chamber staff.
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Should you have any questions or concerns, please contact our Special Events Manager, Lisa Calderone at lisa@citruscountychamber.com or 352-795-3149.

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