Exhibitor Appointed Contractor (EAC)
Contact and Indemnification Form

Due to the current situation, we have adjusted the deadlines for several mandatory exhibitor forms to fall after 1 May 2020.  AAPG continues to monitor the global spread of COVID-19 and the reports from international and national health authorities, including the World Health Organization and Centers for Disease Control and Prevention, to guide our decision-making. As many of the current declarations and advisories are in effect through April, we will provide additional updates on 1 May or sooner as warranted.  Please continue to check the event website for ongoing updates. https://ace.aapg.org/2020

Deadline:  May 11, 2020
To be completed by the EAC
Refer questions about this form to Tamra at tcampbell@aapg.org or +1 918 560 9434
Please note this form allows upload of liability insurance certificates 
Insurance requirements can be found in the Online Exhibitor Manual under Rules and Regulations.

EAC Information

Exhibitor Information

Please list all exhibitors that your company is building booths for.  Here is a link to the live floor plan to look at booth location and number.
List the authorized contact person(s) who will be on-site during move-in, exhibition hours, and move-out. This person(s) will be responsible and authorized to discuss and resolve any situation that may arise concerning your exhibit. This information is provided to Onsite Management and Security Teams.

Liability Insurance and Indemnification

All EAC's are required to provide proof of Liability Insurance. Specifics on coverage can be found in the Online Exhibitor Manual under the rules and regulations tab. Policy can be uploaded below. 

(“Indemnitor”) will defend, indemnify and hold harmless The American Association of Petroleum Geologists, its officers, directors, employees, agents, licensees, and representatives (“Indemnitees”) from and against and all liabilities, claims, judgments, damages, costs and expenses, including reasonable attorneys fees (collectively “Liabilities”), whether for bodily injury, property damage, or otherwise, arising out of, occasioned by, or in any way associated with any act or omission of Indemnitor, regardless of any contributory or concurrent negligence of the Indemnitees or any of them, except for such of the Liabilities as are caused by the sole negligence of The American Association of Petroleum Geologists.

The person signing this Indemnification Agreement on behalf of Indemnitor warrants that he or she is authorized to make the agreements set out above on behalf of Indemnitor, and has the authority to bind Indemnitor to this Indemnification Agreement.

I agree and understand that my typed electronic signature above shall have the same legal effect as my original signature and is being accepted as my signature pursuant to the Oklahoma Uniform Electronic Transactions Act, Oklahoma Statutes, Title 12A, Sec. 15-101 et seq.

Please click the Submit button to send.