VAPOR 2022 Annual Convention & Conclave Logo
Scientific Investigation Abstract Submission
Deadline: May 15th, 2023
The American Osteopathic College of Anesthesiologists Annual Convention & Conclave/VAPOR is pleased to offer a scientific session highlighting the outstanding investigative work within the field of anesthesiology and the subspecialties.  The peer-reviewed and accepted abstracts will be presented with a short PowerPoint Slide presentation on the afternoon of Saturday, September 30th, 2023.  Abstracts will be accepted in the following two categories:  complex case submission and scientific investigation.  Abstract submission will close at midnight EST Monday, May 15th, 2023.

CME PROGRAM: The 2023 AOCA Annual Convention & Conclave/VAPOR

DATE:   September 30th-October 3rd, 2023

Scientific Investigation Abstract Guidelines:

The following are the submission guidelines for the 2023 AOCA Annual Convention & Conclave/VAPOR.  Compliance with the guidelines is required for abstract consideration.  Content should be relative to the specialty of anesthesiology and its subspecialties.

  • Title (Short, specific indicating the nature of the work)
    • Use title case when entering the title
    • Avoid abbreviations
  • Authors and institutional affiliations should be listed
  • Scientific Program submissions will include four (4) sections:
    • Background
    • Methods
    • Results/Discussion
    • Conclusion
  • Submissions are limited to 3,300 characters
    • Character count includes:
      • Body text
      • Spaces
      • Figures, tables, and other graphics (300 characters each)
        • Tables, figures or other graphics should be inserted on individual pages and labeled
        • Permission to use copyrighted material must be obtained and proof submitted prior to use
      • Submissions must include at least one (1), but no more than three (3) references
        • References are not included in the character count
      • The names and email addresses of all authors should be listed on the final page
    • No abstract will be considered with deferred outcome data
    • Submissions should include the best available evidence and should not include bias International Review Board (IRB) approval for basic or clinical research
      • Submitting author must attest that the research was approved by his/her institution’s IRB and if the design of the study required informed consent/assent, that it was obtained from each subject and/or parent or guardian
    • IRB exemption for quality projects
      • Submitting author must attest to having a written institutional IRB exemption
        • Institutional quality improvement committee approval is not sufficient
      • Revisions are not permitted once an abstract is submitted
      • Scientific Abstracts will be scored on the following:
        • Background: Clearly stated study hypothesis
        • Methods: Clearly describes the method of data collection (e.g.) prospective data collection or chart review
          • If statistical methodology is indicated, these methodologies are described
        • Results: Presented in a clear manner (description +/- graphics)
        • Conclusion: Stated so that it is obvious how the data support or refute the hypothesis
        • Clarity of presentation: Well written in a style that is understandable to a non-specialist
        • Examples and resources

General Guidelines

  • Primary abstract authors are encouraged to present in person at the 2023 AOCA Annual Convention & Conclave/VAPOR
    • In the rare case that the primary author is unavailable, a co-author may present
      • In fulfillment of scholarly project requirements, the intention is that trainees will present their work in the moderated sessions and be able to responsd to moderator and audience questions
    • Submitted text and images must be HIPPA compliant, including masking of all patient identification material
      • Images with patient identifiers will not be considered for presentation
    • Only one submission is allowed per category per presenting author
    • The submitting author is responsible for abstract content
      • AOCA will not copyedit submissions
      • Permission must be obtained in writing by the primary author for uses of any copyrighted material
    • All communications regarding the abstract submission will be sent to the presenting author
    • The presenting author is responsible for providing the email for all authors
    • Abstract authors and co-authors will receive requests by email for disclosures of conflicts of interest after the presenting author submits the abstract
      • If any co-author fails to submit his/her disclosures before the selected deadline, the abstract will not be reviewed and will be rejected
    • Failure to follow AOCA abstract policies may result in disqualification of your abstract
    • Resident and Student presenters are eligible for monetary recognition for the top abstracts

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