Complex Case Abstract Guidelines:

The following are the submission guidelines for the 2023 AOCA Annual Convention & Conclave/VAPOR.  Compliance with the guidelines is required for abstract consideration.  Content should be relative to the specialty of anesthesiology and its subspecialties.

• Title (Short, specific indicating the nature of the work)
  • Use title case when entering the title
  • Avoid abbreviations
• Authors and institutional affiliations should be listed
• Complex case submissions will include three (3) sections:
  • Introduction
  • Case Presentation
  • Discussion
• Submissions are limited to 3,300 characters
  • Character count includes:
    • Body text
    • Spaces
    • Figures, tables, and other graphics (300 characters each)
      • Tables, figures or other graphics should be inserted on individual pages and labeled
      • Permission to use copyrighted material must be obtained and proof submitted prior to use
    • Standard abbreviations may be used without definition
      • Non-standard abbreviations should be kept to a minimum
    • Use generic drug/product names rather than trade names
    • Submissions must include at least one (1), but no more than three (3) references
      • References are not included in the character count
    • The names and email addresses of all authors should be listed on the final page
    • Once the abstract is submitted, no revisions are permitted
    • Complex Case Abstracts will be scored on the following:
      • Clear description regarding the unique/challenging aspects of anesthetic management
      • Inclusion of clinical data and anesthetic management
      • Statement of how the observation supports a clinical or scientific principle for possible future investigation
      • Content organization
      • Presentation of subject knowledge
      • Clarity
        • Well-written in a style that is understandable by even a non-specialist
      • Examples and resources

General Guidelines

• Primary abstract authors are encouraged to present in person at the 2023 AOCA Annual Convention & Conclave/VAPOR
  
  • In the rare case that the primary author is unavailable, a co-author may present
    • In fulfillment of scholarly project requirements, the intention is that trainees will present their work in the moderated sessions and be able to respond to moderator and audience questions
  • Submitted text and images must be HIPPA compliant, including masking of all patient identification material
    • Images with patient identifiers will not be considered for presentation
  • Only one submission is allowed per category per presenting author
  • The submitting author is responsible for abstract content
    • AOCA will not copyedit submissions
    • Permission must be obtained in writing by the primary author for uses of any copyrighted material
  • All communications regarding the abstract submission will be sent to the presenting author
  • The presenting author is responsible for providing the email for all authors
  • Abstract authors and co-authors will receive requests by email for disclosures of conflicts of interest after the presenting author submits the abstract
    • If any co-author fails to submit his/her disclosures before the selected deadline, the abstract will not be reviewed and will be rejected
  • Failure to follow AOCA abstract policies may result in disqualification of an abstract
  • Resident and Student presenters are eligible for monetary recognition for the top abstracts