McDougal Center Room Request

As a Graduate Student Center, all events and groups using McDougal Center rooms must serve GRADUATE STUDENTS directly. The McDougal Center books rooms for Graduate Students Groups, and for events that directly involve, serve or are organized by Graduate Students. The McDougal Center reserves the right to deny requests made by any groups or offices which do not adhere to its policies or guidelines.

Please see our FAQs before using this form.

*Requests for Fall 2009 room use will be accepted starting September 8, 2009.
Please note the Center's Summer Hours: Monday, Thursday and Friday 9am-4:45pm, Tuesday and Wednesday 9am-10pm. Closed on weekends.

Name of Event

Day of Week

Date (s)

Time (from-til, including room setup/cleanup time):

Academic Year Center Operating Hours (Sept-May): 9am-11pm Mon-Fri and 11pm-11am Sat-Sun, with more limited evening and weekend hours during term breaks, summer and recess. Summer 2009 Hours TBA. Contact the office at 432-2583 or mcdougal.center@yale.edu to check on operating hours as needed.

Frequency

once

weekly

biweekly

other

Type of Activity

Room Requested

119A: Lecture/Meeting/Event Room (seats 50)

119B: Lecture/Meeting/Event Room (seats 50)

119A&B: Seats up to 100

B71 Music Room, with piano, small group practice space (only available 5-11pm Mon-Fri, 11am-11pm Sat-Sun)

NEW! B48-50 Small Group meeting room, seats 32

Expected Attendance

Participants/Audience will include (check all that apply):

Percentage of Audience expected to be Graduate Students:

Room Use

In rooms 119A & B, number of 6 foot tables and movable chairs you expect to use (see ? for details):

Room 119A&B collectively has 15 six foot tables and 100 chairs, usually divided between the rooms if the room divider is in use. Extra tables may be stacked in the hall.
Users are responsible for arranging their own room setup. The McDougal Center does NOT provide setup services. Please build setup and cleanup time into your room request. If needed, arrange for HGS Custodial services to setup the room (432-6881) or arrange tables and chairs yourself. You must tidy the room and remove trash, and rearrange the room to lecture style when their event is over.

Will food be served (see ? for info):

yes

no

If Yes, describe type (coffee service, sandwiches, pizza, reception food) and source/caterer:

You are welcome to use your choice of caterer or food service. The McDougal Center invites you to use the Blue Dog Cafe for small coffee service. Email mcdougal.center@yale.edu or call 432-BLUE in advance to inquire. We also encourage using catering from HGS Dining Hall for functions in room 119- contact Manager Andrew Fleische (andrew.fleischer@yale.edu, 432-0448).

Will alcohol be served?

yes

no

If serving alcohol, you must enforce all state laws and university policies, partcularly those prohibiting serving alcohol to anyone under 21 years of age.

Media Equipment Required (all built-in to each podium in rooms 119A&B):

audio (sound/mikes)

video vhs/dvd & regular cable TV

ethernet (wired and wireless available in room)

digital document projector (slides and overhead)

laptop projection (with your own laptop- see below)

none

other

Note: Users must provide their own laptop. The McDougal Center provides in-room equipment free of charge, however, users are responsible for operating any equipment requested. The Event Coordinator listed below should make a brief appointment with Center staff before the event to learn how to use any equipment needed, or they should contact Yale Media Services for tech support.

Requestor & Event Contacts

Due to high demand for space use, the McDougal Graduate Student Center books rooms for Graduate Students Groups, and for events that directly serve, involve or are organized by Graduate Students. Where possible, events should have a graduate student as the requesting contact and/or on-site event coordinator.

Name of Group

Requesting Contact Person

Status at Yale:

Email Address

Department

Campus Address

Phone/Fax

Each group or event should also designate an event coordinator, a person who will be present for the setup, operation and cleanup of the event in the McDougal Center. This person may be the same or different from the requesting contact. If a room booking is accepted, the Event Coordinator should make an appointment to meet with McDougal Center staff to go over setup and room use policies, and to receive Media training on Center equipment to be used.

McDougal Center Room Request

Room Use

Requestor & Event Contacts

McDougal Staff Use Only