McDougal Center Room Request

As a Graduate Student Center, all events and groups using McDougal Center rooms must serve GRADUATE STUDENTS directly. The McDougal Center books rooms for events that directly involve, serve or are organized by registered Graduate Students groups. The McDougal Center reserves the right to deny requests made by any groups or offices which do not adhere to its policies or guidelines.

Please see our FAQs before using this form.

Requests for Summer 2013 will be considered starting June 1, 2013. Please do not submit requests until June 1.

Thank you.

Name of Event

Day of Week

Date (s)

Time (from-til, including room setup/cleanup time):

McDougal Center Fall & Spring Operating Hours (September - December, January -May): Monday-Thursday 9:00am-10:00pm, Friday 9:00am-8:00pm and Weekends 12:00pm-6:00pm. Reduced hours will be in effect for holidays and recess periods.

Frequency

once

weekly

biweekly

other

Type of Activity

Room Requested

119A: Lecture/Meeting/Event Room (seats 50)

119B: Lecture/Meeting/Event Room (seats 50)

119A&B: Seats up to 100

Currently Unavailable- B48-50 Small Group meeting room, seats 30

Expected Attendance

Participants/Audience will include (check all that apply):

Percentage of Audience expected to be Graduate Students:

Room Use

In rooms 119A & B, number of 6 foot tables and movable chairs you expect to use (see ? for details):

Room 119A&B collectively has 15 six foot tables and 100 chairs, usually divided between the rooms if the room divider is in use. Extra tables may be stacked in the hall.
Users are responsible for arranging their own room setup. The McDougal Center does NOT provide setup services. Please build setup and cleanup time into your room request. If needed, arrange for HGS Custodial services to setup the room (432-6881) or arrange tables and chairs yourself. You must tidy the room and remove trash, and rearrange the room to lecture style when their event is over.

Will food be served (see ? for info):

yes

no

If Yes, describe type (coffee service, sandwiches, pizza, reception food) and source/caterer:

You are welcome to use your choice of caterer or food service. We also encourage using catering from HGS Dining Hall for functions in room 119- contact Manager Andrew Fleische (andrew.fleischer@yale.edu, 432-0448).

Will alcohol be served?

yes

no

If serving alcohol, you must enforce all state laws and university policies, partcularly those prohibiting serving alcohol to anyone under 21 years of age.

Media Equipment Required (all built-in to each podium in rooms 119A&B):

audio (sound/mikes)

video vhs/dvd & regular cable TV

ethernet (wired and wireless available in room)

digital document projector (slides and overhead)

laptop projection (with your own laptop- see below)

none

other

Note: Users must provide their own laptop. The McDougal Center provides in-room equipment free of charge, however, users are responsible for operating any equipment requested. The Event Coordinator listed below should make a brief appointment with Center staff before the event to learn how to use any equipment needed, or they should contact Yale Media Services for tech support.

Requestor & Event Contacts

Due to high demand for space use, the McDougal Graduate Student Center books rooms for events that directly serve, involve or are organized by registered Graduate Students groups.

Name of Group

Requesting Contact Person

Status at Yale:

Email Address

Department

Campus Address

Phone/Fax

Each group or event should also designate an event coordinator, a person who will be present for the setup, operation and cleanup of the event in the McDougal Center. This person may be the same or different from the requesting contact. If a room booking is accepted, the Event Coordinator should make an appointment to meet with McDougal Center staff to go over setup and room use policies, and to receive Media training on Center equipment to be used.

McDougal Center Room Request

Room Use

Requestor & Event Contacts

McDougal Staff Use Only